10 Best AI Note Taking Apps and AI Meeting Note Takers in 2025

AI note taking has revolutionized the way we capture and organize information. Whether you’re attending a lecture, conducting an interview, or sitting through a long meeting, having a reliable AI-powered note taker can save you time and energy. These tools convert spoken words into structured digital notes, enabling you to focus more on the conversation and less on frantic typing.

In this article, we’ll explore 10 of the best AI note taking apps and AI meeting note takers in 2025 that come with audio recording and voice-to-text features, making your life more productive and organized.

What Makes a Great AI Note-Taking App?

When evaluating AI note takers, we consider the following:

• Speech-to-Text Accuracy
• Real-Time Transcription
• Language Support
• Integration with Note Apps (e.g., Notion, Google Docs)
• Ease of Use and Interface
• Offline Capabilities
• AI Summarization and Tagging

Best AI Note Takers by Use Case

1. Otter.ai – for all-around productivity and collaborative transcription
2. Notta – for multilingual transcription and global teamwork
3. Plaud Note – for offline recording and mobile professionals
4. WhisperTranscribe – for uploading audio files and batch transcription
5. AudioPen – for journaling and structured personal voice notes
6. Tactiq – for browser-based live meeting notes and team sharing
7. Sembly AI – for extracting action items and enterprise project tracking
8. Fireflies.ai – for sales calls and CRM integration
9. Fathom – for Zoom-based meetings with auto-highlights
10. Supernormal – for quick email-ready summaries after client meetings

1. Otter.ai

Website: https://otter.ai

Otter.ai is one of the most reliable AI note takers, offering real-time transcription, speaker ID, and automated summaries. It’s especially useful for students, teams, and professionals seeking AI meeting note taker features.

Key Features:

• Real-time voice-to-text
• Auto-generated summaries
• Speaker separation
• Searchable transcripts
• Syncs with Zoom and Google Meet

Best For: Business meetings, students, and content creators

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2. Notta

Website: https://www.notta.ai

Notta is a versatile AI note taking app with support for over 100 languages. It transcribes both real-time and recorded audio, making it ideal for international users needing a dependable AI meeting note taker.

Key Features:

• High transcription accuracy
• Voice command note capture
• Cloud storage
• Real-time translations

Best For: Multilingual users and global teams

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3. Plaud Note

Website: https://www.plaud.ai

Plaud Note combines a hardware audio recorder with AI transcription in its companion app. This AI note taking system is great for on-the-go professionals who need fast, portable note capture and summarization.

Key Features:

• Tap-to-record physical device
• Instant sync and AI transcription
• Summarization engine
• Integration with note apps

Best For: On-the-go professionals and journalists

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4. WhisperTranscribe

Website: https://www.whispertranscribe.com

Powered by OpenAI’s Whisper model, this AI note taker is great for uploading audio and getting accurate transcriptions in multiple languages. Ideal for research, editing, and post-production tasks.

Key Features:

• OpenAI Whisper-based engine
• Multi-language support
• Simple UI
• Fast processing time

Best For: Researchers and podcast editors

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5. AudioPen

Website: https://audiopen.ai

AudioPen is a unique AI note taking app that cleans up voice notes into structured, readable paragraphs. It’s excellent for journaling, ideation, and solo creators who want to organize scattered thoughts.

Key Features:

• “Messy to clean” AI editor
• Journal-style exports
• Tone customization (formal, casual)
• Works in browser or app

Best For: Personal journaling and solo entrepreneurs

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6. Tactiq

Website: https://www.tactiq.io

Tactiq is a browser-based AI meeting note taker that transcribes meetings on Zoom, Meet, and Teams. It captures key moments and sends them to your workspace in Notion or Slack.

Key Features:

• Meeting transcription
• Highlights and key points
• Integration with Notion, Slack
• Secure cloud backup

Best For: Remote teams and corporate meetings

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7. Sembly AI

Website: https://www.sembly.ai

Sembly AI is a full-featured AI meeting assistant that acts as a smart AI note taker. It identifies action items, decisions, and tasks, syncing with calendars and CRMs for follow-up automation.

Key Features:

• Smart meeting assistant
• Action item extraction
• Multi-user collaboration
• Syncs with calendars and tools

Best For: Project managers and executives

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8. Fireflies.ai

Website: https://www.fireflies.ai

Fireflies is a powerful AI meeting note taker for business users. It logs calls, creates searchable transcripts, and tracks discussion topics, with CRM integration for sales and support teams.

Key Features:

• Chrome extension + app
• Voice-based search
• Auto-log meetings in CRM
• AI topic detection

Best For: Sales teams and tech startups

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9. Fathom

Website: https://www.fathom.video

Fathom is a Zoom-focused AI meeting note taker. It captures key moments, summarizes calls in real time, and provides shareable highlights for quick follow-up and documentation.

Key Features:

• Highlight reels
• Zoom integration
• AI-generated summaries
• Export to docs or CRM

Best For: Knowledge workers and consultants

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10. Supernormal

Website: https://www.supernormal.com

Supernormal is an AI-powered meeting note taker that generates summaries from meetings and emails them instantly. It syncs with CRMs and calendars to streamline follow-up.

Key Features:

• Real-time meeting capture
• Email-ready notes
• CRM and calendar sync
• Summary generation

Best For: Product managers and client-facing teams

Comparison Table

App	Real-Time Transcription	AI Summary	Integration	Best For
Otter.ai	Yes	Yes	Zoom, Google	Business & students
Notta	Yes	Yes	Multiple	Multilingual teams
Plaud Note	Yes (hardware+app)	Yes	Notion, Docs	Journalists, mobile users
WhisperTranscribe	Yes	No	Basic	Editors & researchers
AudioPen	Yes	Yes	Browser	Personal use
Tactiq	Yes	Yes	Slack, Notion	Teams & meetings
Sembly AI	Yes	Yes	CRM, Calendars	Execs & PMs
Fireflies.ai	Yes	Yes	CRM, Zoom	Sales & startups
Fathom	Yes	Yes	Zoom, CRM	Freelancers, analysts
Supernormal	Yes	Yes	Email, CRM	Product teams

Final Thoughts

In 2025, AI note taking tools and AI meeting note takers have evolved into essential productivity aids. They offer near-perfect speech-to-text accuracy, smart summaries, and seamless integration into your daily workflow.

Whether you’re a student, executive, or creator, the right AI note taker can help you stay focused, organized, and ahead of the curve.

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FAQ

Q1: Are AI note takers safe to use for confidential meetings?
Most premium tools like Otter.ai, Fireflies, and Sembly offer encrypted storage and compliance with GDPR and HIPAA, but always review their privacy policy.

Q2: Do I need an internet connection to use these AI note taking apps?
Some apps like Plaud Note and WhisperTranscribe offer offline modes, but AI features like summarization usually require connectivity.

Q3: Which AI note taker is best for students?
Otter.ai and Notta are widely used by students due to their ease of use and organization features.

Q4: Can I export notes from AI meeting note takers?
Yes, most AI note takers allow exporting to Word, PDF, or text formats for easy sharing.

Q5: What’s the best free AI note taking app?
Fathom offers many free features, especially for users of Zoom.